Meetings are an important part of getting things done, and when not everyone can be there in person, the conference call takes their place. Though remote communication has its difficulties, it’s crucial that your business gets it right – for the sake of your own workflow, sure, but also to create a good impression on any other companies you’re working with!
Central Telephone is here to help! Your Plymouth office phone system pros have a few tips on how to have a conference call that’ll knock your socks off.
Regular Telephone System Maintenance Is a Must
We stress the importance of business phone maintenance a lot on our business phone systems blog, but in this case, it’s practically a prereq to a solid call, so it of course bears repeating.
When you can’t expect your company phone system to work consistently, you can’t count on a consistent line of communication. Not only does that hinder productivity, it also ramps up office stress. There’s nothing like some good old technical difficulties to get the blood boiling!
For the sake of everyone in your company who is involved, invest in the performance of your telephone system and have it regularly serviced. In-person or remote – either works, so long as it keeps your phones going strong.
To Video or Not to Video?
Some applications like the NEC Univerge Blue offer video calls, as well as the option for audio-only communications.
Which one is better for your personal needs? That depends on your business and the individual conference call itself.
Certainly not all calls must be video, so try not to become over-reliant on them. Meeting “face-to-face” can, however, be useful to get a better feel for the staff of another company, or to share visual mockups.
Vocal-only calls might be more useful for remote workers, who might be concerned about the appearance of their at-home office, or for going over more abstract items, such as a project agenda.
Flexibility Is Key
More and more people check into the office remotely these days – your business can benefit from technology that synergizes with the modern workforce’s flexibility.
Communication solutions that enable smartphone connectivity, for example, can help to minimize any logistical snags.
Central Telephone: Your Partner in Efficient Communications
Our comprehensive business communication solutions can make conference calls feel as productive and personal as face-to-face meetings. Give our Plymouth office a call today at 763-550-2000.